Category Archives: Vending Operation

Vending Operator Tools: Money Handling

Vending Operator Tools Money Handling Tips and tools to get your money from the vending machine to the bank:

  • Inventory money from each machine using money bags
  • Money goes into the truck
  • Decide on a truck security plan
  • Count money by purchasing a counter for coins and bills
  • Talk to your bank about moving money from your counter to the bank about their requirements

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See all five videos in the Top Vending Operator Tools series

 

EPISODE TRANSCRIPT:

Tom Shivers: It’s Tom with the Vending Business Show and I’m here again with Larry Towner a vending business consultant with Service Group International and we’re continuing this series on vending business tools. So which tool are we talking about today Larry?

Larry Towner,: Let’s talk about Vending Operator Tools money handling and how you handle your money and what you’re gonna need to actually get your money from the machine to the bank.

Tom Shivers: Okay.

Larry Towner,: So of course we all know that money just magically, they put the money in and the best part of the vending business is actually counting the money, at least that’s what I was always led to believe. But you do find that counting money tends to be not all that much fun when you do large quantities of it and it starts to actually become kinda drudgery in a job.

Larry Towner,: So what we’re gonna give you are some tips here onVending Operator Tools Handling Money and how to handle your money and make it efficient and make it fast. From the machines we always like to, and we found in our research around and talking to vendors around the company, that it’s best to inventory money from each machine so you’re going to need to have some kind of a system where you pick up money from each machine which means you’re gonna need a container to carry money from each machine. There’s a variety of money bags that are available out there. There are zippered bags, there are canvas bags, there are all kinds of different containers. I know one guy that uses paper bags and uses them very effectively, buys lunch bags and that’s what he uses. He writes the account on the outside, the machine number on the outside of the bag, puts the money in it, sticks it in his box. Works great for him, everybody’s got a different system but you’re gonna need a individual way to handle money from each machine that you get out there in the world.

Larry Towner,: So with that again, there’s all kinds of different bags, zipper bags and things like that. Money needs to go into the truck. There’s a couple of different things, money of course is a very, what do we wanna say, a highly desired item and some of the bad guys might try to steal it from you so from a security standpoint you’re gonna have to have some kind of system where you can make your money somewhat secure or make it completely secure. There’s safes available, there’s all kinds of things that you can do. There’s Deceit, we placed our money all around the trucks in different locations so that if somebody did break into a truck and wanted to steal the money from us, they would get some of it but not all of it.

Larry Towner,: How you handle that is your business, but I want you to be cognizant of the fact that that kind of thing happens out there. So you get your money and you get it back into your office or your warehouse or wherever it is that you handle your money. Where do you go from there? A couple of things, you’re gonna need some kind of a mechanical counter for both coin and for bills.

Larry Towner,: There’s many many different kinds of coin counters that are available. Anything from hand rail counter systems that you crank by hand to fully electronic visions where you just poor the bag in and it sorts and separates and gives you a total, knows exactly what you’ve got in every different denomination. These are fantastic tools. You’re going to have to have one.

Larry Towner,: Plenty different manufactures of this equipment out there, do a little research on the internet and expect to spend some money. The least expensive ones you’re gonna find are gonna be about $500, and that’s in a used situation for a rail sorter, you’re gonna find something in about the $500 range that’s worth having I wanna say.

Larry Towner,: And the most expensive side you can spend into the $20,000 range to get a really really good, new coin counter that’ll do six, 7,000 coins a minute and sort and separate and give you very low rates. Starting off obviously, gonna start on the lower end of that but eventually you’ll find you’re gonna need to move up into better things. Great problems to have.

Larry Towner,: Same thing with bill counters. You can go down to the local warehouse club and you can buy yourself a bill counter that will work. It will count all of your bills and all it does is what they call piece counting, it does no counterfeit detection and it will not pick up anything that has to do with if you’ve got a $5 bill in there it does not sort and separate out the five’s. That’s about 200 bucks. You can go up to almost an unlimited amount of money depending on speed and how much counterfeit detection they have and also how much sort and separates because there’s bill counters out there that’ll separate your fives off into a different bin, your 10s, your 20s, your 50s, all of that exists out there. Most vendors usually only handle fives and ones but if you’re dealing with a lot of fives you’re gonna wanna have something that’ll automatically sort out the fives or you’re gonna have to do it by hand. Because you really don’t wanna count a five dollar bill as a one dollar bill. It’s a pretty big loss.

Larry Towner,: Really important, lots of research to do on that kind of stuff and many many different manufactures of this kind of equipment but you’re gonna have to have one. Getting money from your coin counters to the bank. How do you move your money from the counter to the bank? Coin is very very heavy. You’re gonna need … You need to talk to your bank. You need to see what their requirements are. My bank would take money in federal reserve bags so we took a $1,000 worth of quarters at one time and that weighed 52 pounds. Our bags actually came from the bank, they supplied us with the bags, our coin counter loaded bulk into those bags and we took whole bags down to the bank.

Larry Towner,: There’s other systems that are available. They’re starting to do partial bags now because of your bank. It depends on how you wanna do it but all of these are issues that you’re gonna have to worry about and going to the bank with a hand truck having to carry several thousands dollars is always a very fun and exciting experience. Remember folks keep it safe, make sure your people are aware they become a target. Don’t go at the same time. We’ll do a show on security, on basic security measures coming up in the future.

Larry Towner,: Tom do you have any questions on Vending Operator Tools Money Handling?

Tom Shivers: Did your equipment help you sort these out beforehand or no?

Larry Towner,: Yes, you’re gonna want a machine that does what’s called sort and separate. Meaning it takes the various different coins, if you dump a bag of mixed coin in there it splits it out in to each individual bag. There’s a couple of different designs that do that. One’s called a rail sorter where the coin runs down a rail and it falls in by size because coins are all different sizes and that works really well. The other is an actual spinning system and that does the same thing only it does it on a [inaudible 00:06:39] and it’s a lot faster.

Larry Towner,: But again, your research on the internet will show you the different kinds. There’s a big variation on cost on all of these different programs so it all depends on your budget also.

Tom Shivers: All right, great. Thanks Larry. If you want more good vending business tips like these then be sure to subscribe. And you’ve been watching Vending Operator Tools Handling Money at  the Vending Business Show, a publication of A&M equipment sales.

Vending Operator Tools Choosing Hand Trucks

Vending Operator Tools Choosing Hand Trucks
Transporting soda and drinks is very physical to move but with the right hand truck it’s relatively easy.

Traditional hand trucks work just fine for both soda and snack routes.

Convertible hand trucks work better for volume accounts. Convertibles allow you to convert the hand truck into a cart.

Make sure you consider wheels: hard, pneumatic or no flat wheels. Hard wheels are great on concrete surfaces; pneumatic wheels are great for off road surfaces like going across grass.

No flat wheels are the best of both hard and pneumatic wheels; if you need to change out the wheels on your hand trucks try the no flat wheels.

I recommend buying a good quality aluminum hand truck from Magliner, Westco…
Steel hand trucks work fine but at the end of the day they are heavy and wear you down.

Subscribe to get more vending business tips.

See all five videos in the Top Vending Operator Tools series

EPISODE TRANSCRIPT:

Vending Operator Tools Choosing Hand Trucks   Tom Shivers: I’m Tom with The Vending Business Show. Here again, with Larry Towner, who is part of Service Group International, and a vending business consultant. And we’re continuing our series on vending operator tools  choosing hand trucks, both conceptual and physical, as well as .. well, there are actually more tools to it than that. So, what are we going to be talking about today, Larry?

Larry Towner,: I think we’ll talk about one of the most important Vending Operator Tools Choosing Hand Trucks the biggest tool you’ll use every single day when you’re in the vending business, that’s going to be your hand truck. Tom, what do you know about hand trucks?

Tom Shivers: They’re made for handling big pieces of heavy stuff, and big things.

Larry Towner,: Yep, and that’s part of it. They’re designed in general to move a lot of weight, but also in the vending side, remember we deal in two different kinds of products. We deal largely in sodas and then in snacks and/or coffee, and products like that. While coffee is kind of a medium weight item, although it never gets really heavy by soda standards. Soda, on the other hand, is a very, very heavy product and very difficult to move, or very physical to move, I guess I should say. It’s not difficult. When you have a good hand truck it’s quite easy. But we generally run in combinations of both soda and snacks. So what we’re going to talk about is, how do you choose the particular hand truck that you are interested in using? We have used all kinds of hand trucks through the years. I mean, I’ve run many, many different kind of hand trucks. And basically, hand trucks break down into two common types. You have what’s called a traditional hand truck, which is a frame, with two wheels on the bottom, and some kind of a plate.

Larry Towner,: And then there are the convertible hand trucks, which are hand trucks that, while they have the two wheels and a plate, they also can pull out into a cart style hand truck. Or more like a cart. They have four wheels that slide up [inaudible 00:02:04]. Hand truck selection is largely a matter of what you really like, and also what the majority of what you’re going to be carrying is. If you have very heavy things a traditional hand truck works just fine. If you’re going to run a soda route a traditional hand truck, not the convertible style, will work just fine. If you’re going to do largely soda you’re fine with that. And you can stack snacks on top of it, too, because the boxes will stack up on top of each other and you can just pull it over. And I ran for years, and years, and years using a traditional hand truck and had great success with it. I was very efficient. When you’re running in and out of buildings you want to move one time. You don’t want to have to make multiple trips if you can help it.

Larry Towner,: That really eats into your time, because every time you have to go back to the truck it takes you about 10 minutes. Anyway, with that said, I ended up converting over to a convertible hand truck, and that’s largely because my operational situation changed. We started doing pre pulls on accounts, and we had a lot more volume that we were taking in. So we converted over to a convertible hand truck and we had really good success with that, too. And the choice, again it’s a lot of what you’re going to have to when you’re planning as to what you’re going to look for. Convertible hand trucks allow you to make it into a cart. If you have nice even ground, or concrete, you can do it with a convertible hand truck. You can put a lot of weight on it, about 1000 pounds they’re rated for, which is going to be almost anytime you’re servicing a vending account you won’t go quite that high. Unless you’ve got a very, very large account. Then you’re probably going to make multiple stops anyway.

Larry Towner,: One thing I always want to tell people about is, make sure you think about wheels. The wheels that you choose for your hand truck can make the difference between having an easy run and a difficult run. Years ago you had a choice of pneumatic wheels, or you had a choice of hard wheels. Hard wheels were great if you were on hard surfaces all the time, on asphalt or concrete. And pneumatic wheels were great if you were off road at all. If you went across grass at all you generally wanted pneumatic wheels. Today there’s also these never flat wheels. And the no flat wheels are kind of the best of both worlds. They work like a hard wheel, and they work like a soft pneumatic wheel as well. They’re relatively expensive compared to a traditional wheel, but folks, if you need to change the wheels on your hand trucks try those out, the never flat styles. And there’s many, many available at many different retail sources. Tom, to you have any questions about hand trucks?

Tom Shivers: Yeah, I mean there’s so many different ones. Are there any in particular that you like or recommend?

Larry Towner,: I recommend you buy a good quality aluminum hand truck. Either a Magliner or Wesco. There are some other brands that are just as fine, some of them have interchangeable parts with either of those two. But you want a good quality aluminum one. You want an aluminum hand cart largely because, on a day-in, and day-out basis you have to move that hand truck a lot. You’re going to be pulling it in and out of the vehicle all the time. I’ve run with steel ones, I’ve done it. I’m going to tell you, it works. They work just fine. End of the day, they’re heavy, they’ll tire you out. An aluminum one is light, it will pull off [inaudible 00:05:14]. A couple of things to be aware, aluminum does wear so be careful scraping it on concrete and things like that. As far as actually dragging the metal on the concrete. But I always say buy an aluminum hand truck. Handle choices? I’ve used rings, I’ve used handles. I personally like rings, or a loop style. But then again, it’s a personal choice. If you like the handles, get the handles. Other questions?

Tom Shivers: No, that’s great. Well, I guess that’s all the time we have for now. We’re going to talk about a basic toolkit next.

Larry Towner,: Yes, we’re going to do a discussion on what your basic tools for a vending operator or going to be as far as, if you’re going to be a single owner/operator there are certain tools you’re going to need to have with you all the time, and we’ll go over a basic toolkit for that application in the next show.

Tom Shivers: All right, if you want to get more good vending business tips like this, be sure to subscribe. And you’ve been watching Vending Operator Tools Choosing Hand Trucks  on The Vending Business Show, a publication of A&M Equipment Sales.